POS & Inventory Management System

 POS & Inventory Management System – Description

The POS & Inventory Management System (UltimatePOS) is a powerful, user-friendly solution designed to handle sales, inventory, purchases, customer/supplier management, expenses, and reporting in one platform. It supports multiple businesses, locations, currencies, languages, and tax formats (GST, VAT, custom group taxes), making it adaptable for retail stores, wholesale businesses, warehouses, and service providers.

It works offline as well as online, supports barcode scanners and receipt printers, and comes with lifetime free updates, ensuring your business stays future-ready without extra cost.

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 Key Features

1. Multi-Business & Multi-Location

• Manage unlimited businesses/shops in one system

• Separate inventory & accounts for each business

• Add locations, warehouses, storefronts

• Different invoice layouts & schemes per location

2. User & Role Management

• Create unlimited users with custom roles

• Predefined roles: Admin, Cashier

• Fine-grained permission control

3. Customer & Supplier Management

• Mark contacts as customer, supplier, or both

• Track transactions, balances, credits, and dues

• Set payment terms & receive alerts before due dates

4. Product & Inventory Management

• Manage single & variable products

• Organize with brands, categories, sub-categories

• Auto/SKU number generation with prefixes

• Variation templates (size, color, etc.)

• Stock alerts for low inventory

• Auto calculation of selling price based on cost & profit margin

• Barcode sticker printing (customizable templates)

• Stock adjustments for damages/losses

5. Purchase Management

• Add purchases for any location

• Manage due/paid purchases

• Discounts, taxes, and payment alerts before due dates

6. Sales & POS

• Simplified, fast, AJAX-based POS screen

• Walk-in customer as default + add new on the spot

• Draft or final invoices

• Multiple payment options

• Customizable invoice layouts & numbering schemes

• Express checkout option

7. Expense Management

• Record & categorize business expenses

• Location-wise expense tracking

• Expense analysis with detailed reports

8. Reporting & Analytics

• Sales & Purchase Reports

• Stock & Tax Reports

• Customer/Supplier Reports

• Trending Products Report (by brand, category, unit, date)

• Cash Register & Sales Representative Reports

• Expense Reports (detailed breakdown by location/category)

9. System & Other Features

• Works offline & online

• Translation ready (multi-language support)

• Supports all currencies

• Supports GST, VAT, CGST+SGST and group taxes

• Financial year setup & profit margin configuration

• Easy 3-step installation + detailed documentation

• Secure & role-based access

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 Hardware & Compatibility

• Barcode Scanner

• Thermal / Receipt Printer (ESC/POS)

• Works on PC, Laptop, Tablet (web-based system)

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✅ Benefits

• Lifetime free updates & support

• Fully customizable for tax, invoices, currency, and branding

• Scalable from a single shop to a multi-warehouse chain

• Saves time with automation (auto SKU, auto price calculation, due alerts)

• Improves decision-making with detailed reports & analytics